Partnership & Governance
Seasoned parents will tell you that these years of your child’s time at Post Oak will pass quickly. We want to help reduce stress by providing what you need to stay informed as well as opportunities to participate in the community.
- One great way to stay informed is to observe in the school. If you would like to see the students and teachers in action, please schedule observations with the division director.
- Information regarding volunteer opportunities will come from the room parent, and information regarding the annual fund will come from Post Oak Fund class captain.
Even as students show us with their behavior that they are ready for more independence and responsibility, they still need our guidance and support. We are committed to building a strong partnership in support of each student in the school. We believe the best way to achieve this partnership is through shared goals, effective communication, and involvement by all parties.
The Partnership Agreement
This Partnership Agreement results from two years of work. An ad hoc committee gathered ideas from parents, faculty, administration, and trustees, and then distilled them into final form. The purpose of this agreement is to clarify expectations. What can parents and the school expect of each other as we enter into a partnership to aid the development of your children? This document aims to articulate expectations we agree on: what parents can reasonably expect of the school, and what the school will expect of parents. It also aims to reduce the inevitable misunderstanding and disappointment that result when unstated expectations go unmet.
The Post Oak School is incorporated as a non-profit corporation and managed by a self-perpetuating Board of Trustees. The board is governed by the school’s articles of incorporation and by the school’s by-laws. The board is comprised of a minimum of 12 members, selected from the parent body and the community at large, plus the head of school, who also serves as president of the corporation. Each trustee is elected to a two-year term and is limited to three consecutive terms. Candidates for board service are evaluated by the board’s Committee on Trustees in March and April, with nominations presented for approval at the May meeting.
The Board of Trustees serves as custodians of the integrity of the school, holding in trust the school’s future as well as its present. Their collective judgment respects the interests of constituents who are to come and of the larger society which all independent schools serve. The board as a whole represents continuity and permanent responsibility. As such, the board is the policy-making body of the school. It is responsible for establishing and reviewing the philosophy and objectives of the school, for effective implementation of the policies that it sets forth, and for the school’s fiscal well-being.
The board selects and evaluates the head of school, and delegates responsibility for implementation of policies to the head. The head of school guides the board in formulating the school’s mission and in developing its strategic plan. She prepares and carries out the operating plan and the annual budget, as approved by the board. She also has the duty to report to the board on school matters and is accountable to the board for effective, businesslike management of the school.
The head of school serves as the professional educational leader of the institution. She has complete responsibility for faculty, staff, and student selection, evaluation, and dismissal. The head of school articulates the mission of the school to its constituencies and is responsible for the professional quality and behavior of the faculty.
If you would like to serve on the board or nominate someone to serve, please contact the head of school or any trustee and your name will be forwarded to the Committee on Trustees for consideration.
The Board of Trustees is a strategic board and does not participate in school operations or routinely review decisions made by the head of school. That said, the board has elected to introduce a carefully defined appellate function into the Head Support and Evaluation Committee of the board. While the board expects the use of this process to be extremely rare, they do believe it may be of some value simply to have such a process in place. The head of school will always be part of this process and will participate fully in any discussion of matters appealed to the committee, as the board appoints the head with full responsibility to run the school and the head has the confidence of the board.
There may be an instance when a review process of decision-making would be helpful to be sure all sides of an issue have been examined. The appellate process can be used by parents for significant disagreements, such as the expulsion of a child from school, or by a faculty member who may imminently be terminated or whose contract has not been renewed. The process is not intended to be used for daily operating decisions or to challenge school policies. In all cases, it is expected that the complainant will have worked through the normal process of conflict resolution, following the lines of communication as outlined in The Post Oak School Parent Portal and the Employee Handbook. The appellate process is to be used only by the person affected by the decision.
Submit a written, signed, and dated statement to the Head Support and Evaluation Committee chairperson. No oral or unsigned appeals will be considered. The written statement should describe what the problem is and include specific facts, dates, and names, where relevant. The statement should include why the position of the school is perceived to be wrong.
Typically, the appeal will be reviewed in the next regularly scheduled meeting of the Head Support and Evaluation Committee, which meets with the head of school in attendance. The head participates fully in this meeting. The committee normally meets four times per year: September, November, February, and April.
The committee will review the information submitted to make certain all circumstances were considered in the decision and that the policies of the school have been followed. Note that the appellate process is not to be used for academic-related decisions. A written response will be sent to the complainant subsequent to the meeting.